Policies and Procedures

Finance

The goal of the Finance & Administration Office is to provide the Academic and Administrative leaders of CGU with accurate and timely financial information.  To facilitate this goal, a site for viewing current financial data has been set up at CUConnect. If you do not have access to CUConnect, contact Financial Services Office at (909)621-8030.

Policies and Procedures

In an effort to ensure that all faculty and staff are informed of CGU's current Policies and Procedures, the Office of Finance and Administration has compiled a Policies and Procedures Manual (View and Print Format) and a Policies and Procedures Quick Links table (Read and Write Format).  The Quick Links table contains the same valuable information as the manual such as Business Travel Policies, Request for Check Instructions, Petty Cash Forms and much more.  The Quick Links allows you direct access to the finance forms and/or instructions needed to complete your task. If you have any questions regarding the information contained in the Manual or Quick Links, please contact the Finance Office.

Internal Controls 

To meet the requirements under the Statement of Auditing Standards (SAS) No. 112, Claremont Graduate University developed a policies and procedures document for Internal Controls. Internal Controls are an integral part of any organization’s financial and business policies and procedures. They are designed to protect University resources, ensure accuracy in data and secure compliance with applicable laws and regulations. You may view the full description of CGU’s Internal Controls through this link. 

Post Award Grants and Contracts

Grants and Contracts, both Federal and Private, are critical to CGU’s mission of providing research opportunities to faculty and students.  Accounting for grants and contracts is performed by the Grants Accountant, Nancy Martin.  Procedures for post award grants and contracts are available here.

Office Depot

CGU has an arrangement with Office Depot for the purchase of Office Supplies.  Each Department within CGU should have an account set up.  If additional accounts need to be set up or general ledger codes added to current accounts, please contact Financial Services Office at (909)621-8030.  Click on Office Depot to access the ordering site. 

University Information Technology Purchasing Policy

The Information Technology Purchasing Policy pertains to the purchase of Information Technologies, Peripherals and Associated Technologies at Claremont Graduate University:

Purpose:

Due to various issues involving the uncoordinated purchasing efforts of departments within Claremont Graduate University in previous years, a solidified purchasing policy has been created.

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