Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check, credit history check and/or a functional capacity test may also be required.
This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time.
CGU is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, sex, age, sexual orientation, or physical disability in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women.
CURRENT OPENINGS AS OF: January 9, 2017
PLEASE MAKE SURE TO SPECIFY JOB POSTING #
ACADEMIC SECRETARY III, SSSPE
JOB POSTING #854
Starting Salary: $14.74 (Minimum)
Closing Date: Open Until Filled
Working independently, perform a broad range of highly skilled secretarial, administrative, and clerical work for the Budget Coordinator in the School of Social Science, Policy & Evaluation.Duties and responsibilities are varied and confidential in nature.Knowledge of the organization, policies, and procedures of the University is required, and often of a technical specialty.
1.Process payroll, reimbursement, and other critical internal and external paperwork.
2.Proficiency with the following computer skill and software programs: Outlook, Word, PowerPoint, Excel.
3.Maintain and control confidential files and records.Scan and photocopy materials.
4.May compose non-routine correspondence from verbal instruction of superior and may compose replies to routine correspondence on own initiative.
5.Respond independently to inquiries requiring knowledge of policies and guidelines.
6.Outstanding telephone and interpersonal communication skills.
7.Assists in basic administrative functions as needed.
Graduation from high school plus two or more years of college or business school equal to at least two years of college, with courses in office administration and organizational procedures with three to four years of increasingly responsible, related experience, preferably in an academic institution or any combination of education, training or experience that provides the required knowledge, skills and ability.Must be proficient in using word processing software.Must be proficient in using various software and spreadsheets.Read, write legibly, and follow written and oral instructions in English.Sort and file alphabetically and by project or subject related headings.Maintain confidential files.Research files and select relevant information from a variety of sources and documents.Spell accurately and have excellent knowledge of business writing procedures.
STUDENT SERVICES COORDINATOR
JOB POSTING #853
Starting Salary: $17.12 (Minimum)
Closing Date: Open Until Filled
This position reports directly to the Dean of Students and Dean of Student Services and provides support, plans, and organizes various programs, activities, and projects that reside within Student Services.The principal function of this position is to directly assist the Dean of Students and Dean of Student Services, by providing day-to-day functioning as the administrative assistant in Student Services.
The Student Services Coordinator is responsible for creating a pleasant and helpful atmosphere for the office and ensuring that all the constituents gain a favorable impression of the University and of the office.Much of the communication is of a highly sensitive and confidential nature and must be handled with the utmost discretion, tact, courtesy, and diplomacy.S/He must be proficient in the use of technology, including software such as Word, Excel, PowerPoint, and Outlook.Must be comfortable working with a Student Information System such as PeopleSoft.The Coordinator is expected to contribute positively to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other diverse cultures or backgrounds.Must have the ability to multi-task and prioritize responsibilities, must have excellent communication skills, and must possess good judgement.
1.Schedule appointments, meetings, social engagements, university and community functions with individuals and groups for the Dean of Students and Dean of Student Services.Keep calendars up-to-date and coordinate with other assistants for committee meetings and standing meetings.
2.Write in final form, or draft for further review, confidential correspondence for the Student Services Office covering a wide array of administrative topics and responsibilities.
3.Route incoming correspondence to the appropriate administrative or academic office that which does not require the personal attention of the Dean of Students or Dean of Student Services.
4.Have a thorough understanding of all University policies and procedures.
5.Arrange interview committees for open positions within Student Services and coordinate the interview(s).Make travel arrangements for the applicant if they are flying in or traveling a distance.
6.Coordinate new employee onboarding. Includes but is not limited to: requestemail and other network accounts relevant to the position; add to appropriate distribution lists; orientate on budgetary policies and procedures such as, the KissFlow pre-approval, reimbursement, and supplier invoicing (payment) processes; assist with preparing office space, phone line, business cards, office supplies, office furniture, etc.
7.Maintain office supplies inventory for all Student Services departments by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Orders business cards for employees.
8.Perform records management by overseeing the electronic and hardcopy filing systems, create files and records as necessary using judgment and knowledge of office and University requirements, update files and records, determine retention and purging schedules, and retrieve files and documents as needed.
9.Enforce University policies while making reservations for designated institutional spaces using EMS.
10.Manage all phone lines and voicemail setups.
11.Attend Student Academic Services (SAS) meetings, take meeting minutes, and post meeting minutes to the portal SAS community. Work with Dean of Student Services to set up yearly schedule and communicate with relevant staff across the University. Send out monthly agenda and meeting reminder.
1.Provide operational budget support to the Dean of Student Services. Monitor departmental operating budgets to ensure that departments stay within set budget limits. Provide budget reports to Directors and Student Services leadership team upon request. Communicate all budgetary problems to Dean of Student Services and ensure that the departments abide by all relevant Student Services and University Policies and Procedures.
2.Process payments to vendors and journals using WorkDay.
3.Process pre-approval purchasing requests using KissFlow.
4.Reconcile University purchase cardholders’ bank statements at the beginning of each month.
5.Maintain the department’s petty cash, reconcile, and replenish it as needed.
6.Process requests for student payroll checks and other payroll checks as needed.
7.Request advances; process cash deposits; and fill out and submit other budgetary forms as needed.
8.Troubleshoot budgetary problems in WorkDay.
1.Keep Student Health Insurance Plan (SHIP) roster up to date by working collaboratively with the Dean of Students, International Student Services and Scholars Office, Student Accounts, and the OIT. Send roster to Ascension Benefits & Insurance Solutions to enroll students in plan (normally done at the beginning of each semester). Collect waivers from international students who do not want to enroll in the plan. Respond to, or forward as appropriate, inquiries from current or prospective student enrollees regarding the SHIP.
2.Provide administrative/clerical support to the Dean of Students to assist in coordinating reasonable accommodations for students who require disability services under ADA. Keep registration roster up-to-date and submit updates to the CUC Student Disability Resource Center (normally on a semester-by-semester basis or whenever the roster is updated).
3.Responsible for the moderation of all student email communications.
4.Arrange student grievance hearings with faculty, students, and staff members.
5.Coordinate with Campus Safety to obtain temporary parking permits for CGU students that are taking classes at the undergraduate schools.
6.Other duties as assigned by supervisors or Student Services leadership team, which includes the VP of Enrollment & Student Services and the Students Services Directors.
Bachelor’s Degree preferred with a minimum of five to six years of Administrative Assistant/Office Coordinator experience or any combination of education and experience that provides the required knowledge, skills and abilities.
ASSISTANT DIRECTOR OF ADMISSIONS, Sotheby's Institute of Art
JOB POSTING #852
Starting Salary: Dependent Upon Qualifications
Closing Date: Open Until Filled
Requires a self-starter with exceptional interpersonal, written and oral communication skills to join a small team that is passionate about the arts, culture, and education in Los Angeles and beyond.
The Assistant Director of Admissions will be responsible for supporting the implementation of the admissions, recruitment and marketing plans for the Art Business and Arts Management programs of Sotheby’s Institute of Art at Claremont Graduate University. This position reports to the Assistant Vice President of Enrollment at CGU, coordinating with the Associate Director of External Affairs of Sotheby’s Institute of Art.
As part of a small team working across a number of academic and professional partnerships, the Assistant Director of Admissions will join a fast-paced office that works across Southern California and in conjunction with academic partners in Beijing, New York, and London. The position supports the recruitment and admissions efforts of Sotheby’s Institute of Art’s global admissions and marketing departments, as well as the admissions, marketing, and financial aid offices of CGU. Primary responsibilities include first-point-of-contact communications with all prospective students and affiliated individuals interested in the Art Business and Arts Management programs and their partner schools and institutions.
Recruitment: Recruits for all CGU programs while maintaining a special focus on the art business and arts management programs.Develops, coordinates and participates in campus recruiting activities such as open days, presentations, panels, career and grad fairs, site tours, conferences and other platforms as needed to promote the Art Business and Arts Management programs to prospective students; works to enhance program brand and reputation; assists in the development and support of diversity recruiting efforts across targeted campuses; initiates relationships with niche student organizations and ensures achievement of outreach objectives; develops creative and cost-effective ideas for innovative recruitment strategies.
Outreach: Establishes relationships with arts and cultural organizations in the Los Angeles area and west-coast region in order to establish and maintain SIA-LA presence and visibility. Cultivates on–going relationships with current students to help achieve campus recruiting vision; develops new and innovative methods to differentiate SIA-LA and CGU from peer programs, schools and universities.
Admissions: Responsible for application document pipeline and organization. Able to apply high-touch communication throughout application process, from application initiation to submission and decision. Ensures accuracy of data for prospects, inquiries and applicants. Records, updates, and analyzes all recruiting data for marketing initiatives. Ability to assess ROI from targeted outreach events, and use campus technology solutions to track and benchmark critical data.
Events: Assists the Associate Director of External Affairs in the planning, organization and execution of events serving prospective students, including catering, rentals, marketing materials and RSVP follow-ups before and after events.
Marketing: Together with the Associate Director of External Affairs, and CGU and Sotheby’s Institute’s marketing departments, work to promote programs externally through online platforms including websites, social media pages, and promotional materials, and public forums and listing services.
General Assistance: Perform any other essential duties or tasks specific to the position that may arise as an outcome of the above.
Bachelor’s Degree in an arts-related discipline (e.g. Art History, Fine Art, Decorative Arts, Theater, Dance, Music, Museums).Priority will be given to holders of Master’s Degree in similar art-related fields or any combination of education and experience that provides the required knowledge, skills, and ability. Preference will be given to Sotheby’s Institute of Art alumnus/a.Should have at least three years’ experience in professional field, with preference given to client/customer-facing roles including marketing, events, development in addition to recruitment (corporate or academic).
Should have exceptional communication, interpersonal, and presentation skills; excellent project management skills; demonstrated ability to prioritize and multitask in a fast–paced environment; high energy and passion for recruiting; creativity, self–confidence, and flexibility; ability to work independently and as an integral part of a team; proficient in MS Office/systems (MS Word, Excel, PowerPoint) and Google Docs/Drive; PeopleSoft, Hobsons, and CAMS proficiency preferred; must have a willingness to travel as needed during peak recruiting seasons.
ADMINISTRATIVE ASSISTANT for the School of Social Science, Policy & Evaluation (SSSPE)
JOB POSTING #849
Starting Salary: $30.00 Maximum
Closing Date: Open Until Filled
**THIS POSITION IS BASED IN NEW YORK**
In addition to general office duties, specific responsibilities include performing a broad range of secretarial, clerical, and administrative duties. Assist the Executive Director, to lead and manage the new Claremont Evaluation Center – New York (CEC-NY) to support students, officials, contract and grant clients, and administer CEC-NY programs.
Act as official front office public contact, assisting the public and a variety of levels and types of students (from senior executives, ambassadors, and program managers to evaluation professionals from around the world) and supporting evaluation contract and grant clients with routine and non-routine questions regarding the new Claremont Evaluation Center – New York programs.
Compose routine correspondence, assist the CEC-NY Executive Director in preparing evaluation grant and contract proposals and develop reports from verbal instructions and notes. Proofread and edit outgoing materials. Prepare PowerPoint presentations for the Executive Director Respond to requests that require immediate attention.
Organize, copy, file, and maintain confidential faculty and student files and records in accordance with FERPA and CGU policies.
Arrange meetings for the Executive Director and keep her calendar .Request and confirm room reservations for faculty, students, and staff.
Responsible for inventory and maintenance of all office equipment, including ordering and maintaining office supplies, stationary, telephone orders, and related materials, and resolving any equipment issues to ensure their proper functioning.
Responsible for catering and coordinating with facilities for lCEC-NY events. Uses judgment and discretion when planning and ordering to ensure related expenses are within budget guidelines.
Assists Director with CEC-NY special events and helps Director by doing research to develop and provide new innovative course briefings and orientations.
Provides administrative support to the Executive Director, with travel arrangements and claims, technology issues and updates, recommendation letters, etc.
Scans social media and keeps CEC-NY up- to- date and posts notices when relevant.
Maintains awareness of the United Nations – New York Sustainable Development Goals (SDGs) calendar of events.
Maintains awareness of the professional evaluation associations internationally and global evaluation partners community and informs the Executive Director with relevant news and updates.
Perform other duties and tasks as assigned by the CEC-NY Executive Director.
Some travel may be necessary.
A Master’s Degree in a field related to evaluation is desirable or training or a combination of education, training or experience that provides the required knowledge, skills, and abilities.Five to six years of experience required.Excellent English required; a second language is highly desirable.International evaluation experience highly desirable. Knowledge of the operational protocols of the United Nations highly desirable.Meticulous attention to detail and dependable follow through.Accuracy and ability to maintain strict confidentiality.Excellent computer skills using Microsoft Word, Excel, PowerPoint, and Outlook.Demonstrated organizational skills in a multi-task environment with the ability to prioritize tasks on an ongoing basis according to departmental needs.Outstanding customer service and people skills (professional, approachable demeanor).Excellent communication skills, both oral and written.Read, write legibly, and follow written and oral instructions in English.Spell accurately and have excellent knowledge of business writing style.Self-motivated, able to work and make appropriate decisions independently.Team-oriented and able to work with part-time staff, including students, to perform routine clerical or secretarial assignments.Warm, easy-going nature to contribute to the positive office atmosphere.Knowledge of the field of evaluation, especially as it’s applied in the international arena.
JOB POSTING #776
Starting Salary: $18.80 (Minimum)
Closing Date: Open Until Filled
Position involves processing applications for review of human subjects’ protection in compliance with university policies and federal IRB regulations, under the supervision of Director and Assistant Director of Research and Sponsored Programs.Responsibilities include the preparation of review points, interaction and correspondence with IRB members and applicants, and independent judgment regarding classification of applications.
Responds to investigator requests for pre-review of protocols and advises investigators regarding issues before protocol submission.
Screens new and continuing research protocols submitted to IRB for review, and assigns appropriate provisional category of review.
Determines protocols requiring full board attention and recommends whether protocols require review under expedited procedures.
Reviews protocols for compliance with ethical and regulatory standards, developing critiques and recommendations.
Corresponds with applicants and participates in IRB administrative record-keeping and process improvement.
Stays current with applicable regulatory requirements.
Advises IRB Chair, members, and other staff.
Infrequent coverage for administrative and grants reception during personnel leave periods in small office.
A Bachelor’s Degree is required, Master’s preferred. Basic certification of training in human subject’s protection (CITI or equivalent) is required or any combination of education, training or experience that provides required knowledge, training and ability. Evidence of advanced training such as CIM or CIP certification is preferred and will be required of incumbent in due course.Six + years ofrelated experience with at least 2 years of protocol reviewing experience applying DHHS human subject protection regulations and guidelines in a university or equivalent research environment.Candidates should have a working knowledge of federal human subjects protection regulations and standard university-based IRB practices in the review of human subjects research, principally in the behavioral sciences.Familiarity with research terminology, excellent computer skills, strong analytical and interpersonal skills.Familiarity with administrative procedures and ability to develop and participate in process improvement.
EMPLOYMENT IS CONTINGENT UPON NEW EMPLOYEE PROVIDING DOCUMENTS VERIFYINGU.S. CITIZENSHIP OR, FOR ALIENS, DOCUMENTS VERIFYING LEGAL PERMISSION TO WORK IN THE UNITED STATES. APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN ISENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with therequirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, thephysically handicapped, Vietnam-era veterans and women. Inquiries may be directed to the Human Resources Department, 150 East Tenth Street, Claremont, California 91711, (909) 607-7816.