Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check, credit history check and/or a functional capacity test may also be required.
This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time.
CGU is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national origin, sex, age, sexual orientation, or physical disability in its employment practice and in admission of students to educational programs and activities in accordance with the requirement of Title IX of the Education Amendments of 1972 and other applicable laws. CGU is committed to affirmative action in employment practices regarding ethnic minorities, the physically challenged, Vietnam-era veterans, and women.
CURRENT OPENINGS AS OF: June 21, 2016
PLEASE MAKE SURE TO SPECIFY JOB POSTING #
JOB POSTING #830
Starting Salary: $17.12 (Minimum)
Closing Date: Open Until Filled
The Admissions Coordinator is responsible for planning and managing an admissions program that attracts, admits and enrolls an academically strong, culturally diverse and socially conscious graduate student population to meet Claremont Graduate University’s enrollment goals. This position is responsible for facilitating the internal review of applicant files, ensuring the efficient processing of decisions based on established institutional admission standards. The position will serve recruitment and admissions staff for the School of Social Science, Policy, and Evaluation (SSSPE) and the School of Community and Global Health (CGH).
·Coordinates application/admission functions for SSSPE and CGH applicant pools; in a timely fashion, responds to written and verbal requests for admission information and interfaces with individual program staff and faculty as established procedures require; receives and takes responsibility for applications and supporting documentation; evaluates applications for admission review, tracks progress of applications, and submits admission decisions where appropriate.
·Uses the CRM system to document all forms of communication with prospective students.
·Provides analysis and data on historical and current applicant pools for the purpose of informing recruitment strategy; updates executive leadership, faculty and admissions committees regarding the quality of applicant pools under consideration.
·Works collaboratively with recruitment and admissions staff members to derive best practices in admissions and enrollment strategies.
·Keeps abreast of available fellowship resources, works with the admissions and recruitment team to process fellowship recommendations, and tracks fellowship spending.
·Works with Program Coordinators to ensure that information for prospective students is current and accurate on the website. Also ensures that the alumni have a meaningful presence on each site.
·With assistance from the Senior Assistant Director of Admissions, organizes and provides a variety of admission related events such as: Open House, New Student Orientation, Information Sessions, guest lectures, alumni visits, etc. May also do some outreach, such as attend college fairs.
·In collaboration with the Senior Assistant Director of Admissions, schedules and conducts campus tours for prospective students and other guests.
·Invites alumni to appropriate university, school, or departmental related events. Works cooperatively with the Advancement Office to ensure that relevant special events information is publicly available to alumni.
·Attends SSSPE/CGH meetings as necessary; CGU staff meetings; and participates in CGU committees when called to do so.
·Performs other duties as assigned by supervisor.
Bachelor’s Degree, or any combination of education and experience that provides the required knowledge, skills, and abilities to successfully perform the essential functions of the position, with or without reasonable accommodation, using some other combination of skills and abilities. Willingness to travel locally. Excellent customer service experience required.
ACADEMIC SENIOR SECRETARY, MUSIC DEPT.
JOB POSTING #829
Starting Salary: $15.54 (Minimum)
Closing Date: Open Until Filled
This is a 10 month full-time, 2 month part-time, 12 month benefits based position
Under the supervision of the Program Coordinator, provide assistance to the department Chair and faculty to develop department programs. Understand the institutional programs and procedures for CGU and assure the implementation of CGU policies and procedures at the department level. Act as liaison and initial contact person for the Department to other University offices and CGU administrative staff, to assure that the department programs and students’ needs are well represented at the University level.
Bring to the attention of the Chair and to the department faculty matters pertaining to the program and/or to the University. Perform administrative functions for the program, including office support, hire and supervise work study student assistants, and attend department meetings. Attend Arts & Humanities support staff meetings.
Work with the department Chair in tracking student progress and monitor student performance as it pertains to satisfactory academic progress. Assist in the development of special programs as needed by department faculty and arts & humanities administration.
Monitor budget information provided by budget supervisor and, when needed, offer observations or recommendations to the Chair about department expenditures. Process all payments for materials and services for approval by the budget supervisor. Work with budget supervisor and department chair to stay within the department's budget allocation as projected by the dean.
Cooperate with other CGU department staff (or staff at the other Claremont Colleges) to serve the needs of students, alumni, faculty and administration, as well as the policies and procedures of CGU. Maintain and nurture relationships with sister departments at other universities for the purpose of benefiting joint programs, student assistantships, and alumni relations.
Work with the school’s recruiter on recruitment efforts by responding to all inquiries, coordinating Open House for admitted students, new student orientation, and preparing application files for review by the Chair and department faculty. In consultation with the department Chair, arrange all auditions and schedule campus visits.
Under the supervision of the Program Coordinator of the School of Arts and Humanities, assist the Chair in the following areas:
Work closely with the Music department Chair and department faculty at the Claremont Colleges to coordinate all concerts, recitals, and any other performances scheduled during the fall and spring semesters. This includes but is not limited to: collecting program information, scheduling the use of performance venues on- and/or off-campus, scheduling piano tuning/moving, formatting and printing programs and other related material for all performances, attending concerts to distribute programs (this may include some Saturday performances), and coordinate scheduling of all concerts with video technician and stage manager. Supply concert schedules to the Marketing office for publicity on all Claremont Colleges calendars, including hard copy college calendar and web calendar. Responsible for the printing and posting of the Concert Series Calendar and recital schedule, and other CGU related concert information.
Track degree recital performances and attendance in People Soft.
Organize student admission files and financial aid information for the department chair and enter fellowship information in PeopleSoft as directed. Prepare and maintain student files.
Schedule visits of potential students so they can meet faculty and department staff. When possible, assign student assistants as tour guides for potential students to assure a pleasant and positive experience. Organize and send registration and program information to prospective students and/or contact prospective students by electronic mail. Make extensive notes regarding contact with prospects.
Compile course information, distribute to students, and assist new students with registration. Send information to continuing students about the registration process via the CGU student portal. Collect course syllabi and distribute appropriately.
Distribute grade rosters to all faculty members and submit to the registrar’s office by due date.
Master necessary computer software, including PeopleSoft (for tracking student progress), financial software, MS word, MS excel, MS publisher, Outlook, and train department student assistants in the use of these programs when appropriate.
Record information about adjunct faculty, and organize information such as adjunct salaries and teaching responsibilities. Prepare adjuncts contracts. Coordinate this information with the Program Administrator of the School of Arts and Humanities.
Advise the Chair as to University accounting policies and procedures having to do with department operating expenses.
Monitor and maintain information for department to keep students and faculty up to date on department programs. Post relevant information on bulletin boards or make information available to faculty and students by displaying this information in assigned locations. Submit webpage updates when appropriate or directed.
Report to the Program Coordinator when there are equipment repairs or building repairs of a serious nature for which maintenance is needed. If directed to, report those needed repairs to the appropriate campus office or schedule special equipment to be repaired by outside experts.
Coordinate all departmental expenses and assure that the budget supervisor and department Chair are kept aware of all purchases, particularly large purchases. At the direction of the Chair or supervisor, complete purchase requisitions and purchase orders and keep a record of such purchases; organize invoices from vendors and see that approved invoices are paid in a timely fashion. Order and organize office equipment and supplies and keep an inventory of supplies.
Schedule department meetings and meetings with faculty and students and keep faculty calendars and a department calendar. Keep extensive notes of department meetings (as required), and distribute notes to members of the department when needed.
Coordinate, compile, and draft all examinations, schedule defenses, proctor research tool exams (language) for the M.A. and doctoral programs. Distribute schedules for degree exams, etc., to participating committee members.
Update student handbook regularly. Make available information about department programs to students and/or potential students. Advise students about the financial aid process at CGU. In the absence of the Chair, advise students about requirements for completing degree program(s).
Assist the department chair and members of the department with miscellaneous correspondence. Organize faculty publication files, C.V.s, syllabi, and other relevant materials.
Collect, collate, compile and compute student course evaluations each semester. Once processed, distribute to respective faculty member and School Dean. Archive course evaluations in a secure location in the department office.
Manage the individual needs of faculty members and assign specific tasks to student assistants such as making travel plans, purchasing instructional materials, and researching the Internet. Order textbooks and desk copies for faculty when needed.
Coordinate special visitors to the department such as speakers or visiting scholars, and help host their visit while they are on campus. Help invited guests with accommodations and travel when needed.
Hire, train and supervise work study student assistants in clerical tasks such as data entry, updating mailing lists, coordinating meeting times and scheduling appointments, ordering supplies, designing flyers and other department publicity, and coordinating small special projects.
Complete required payroll forms for student assistants. Monitor payroll reports for student assistants and faculty research assistants and teaching assistants as well as Maguire stipends to assure that necessary student payroll forms are completed and recorded on time and students are receiving compensation.
Interact with other department secretaries in the Arts and Humanities and, when directed by the Program Coordinator or Administrative Director, assist when needed in the training of other department secretaries.
Answer phones and greet students and visitors to the department. Record messages for the department chair and other faculty, and follow up on messages whenever it is necessary. Distribute mail to students and faculty. Maintain student directory and alumni information.
Building oversight will include unlocking and locking classroom, practice room, and office doors during regular business hours and activating the classroom alarm while not in use. With the assistance of work study students, maintain humidifier to keep instruments protected.
Keep a master calendar for the use of the Music classroom and practice rooms. Maintain a system for room reservations and distribute information to students about procedures for using the facilities and monitor compliance of procedures. Post weekly schedule on bulletin board or as requested by department Chair.
Assist Arts and Humanities support staff with the coordination of special events when this does not interfere with the fulfillment of the primary responsibilities, which are to the Music Department.
Accept other duties as assigned and approved by the Program Coordinator or Administrative Director for the School of Arts and Humanities.
At least two years college level education, training, or instruction (such as community college, trade school or extension programs) with 3-5 years of general office experience showing increasing levels of responsibility.Preference will be given to applicants with extensive administrative experience and knowledge of classical music.Should also have knowledge of Microsoft Word for Windows and Excel, ability to learn additional programs, including MS Publisher, Workday financial software, and the PeopleSoft student database; the ability to learn basic web-page design and production; ability to travel from time to time and have reliable transportation; excellent oral and written communication and customer relations skills; ability to work effectively with a diverse group of faculty, staff, and graduate students; ability to work with moderate supervision and exercise good independent judgment and discretion; excellent organizational skills in a multi-task environment; understanding of academic programs and process; basic bookkeeping, budgeting, record keeping skills; professional demeanor and dress, communication style, and outgoing, confident professional image.
ASSISTANT DIRECTOR OF ANNUAL GIVING, STUDENT PROGRAMS
JOB POSTING #828
Starting Salary: Dependent Upon Qualifications
Closing Date: Open Until Filled
The Assistant Director is responsible for management of student-driven and direct mail Annual Giving programs. Responsible for planning, organizing, and executing a viable and sustainable student philanthropy program through on-campus events, recruiting and managing a team of student interns, and initiating a class giving program. Responsible for managing the Student Phonathon program which Contacts up to 6,000 donors to the University yearly. Recruit, train, and direct student callers, including preparation of Phonathon materials, managing performance of student employees, nightly supervision of Phonathon shifts, and daily tabulation of results. Assist in planning and executing CGU’s fundraising communications calendar.
Supervise the Phonathon program: Recruit, hire, train, retain, and supervise staff of 8-12 student employees. Manage tasks pertaining to personnel policy, including execution of payroll, budget analysis, employee evaluation, develop incentive structure, cultivate professional University representatives, etc. Closely supervise core group of 1-3 Student Managers to develop appropriate management of day-to-day Phonathon tasks. Active in mentoring and motivating during calls shifts. Act as liaison between the Annual Fund communications and student representatives.
Prepares specific, measurable goals and materials for student Phonathon program, which includes executing weekend and evening shifts. Supervises Phonathon program as well as daily tabulation of Phonathon results. Evaluates and reports progress toward goals. Develops phone segmentation strategy that improves overall program production.
Coordinates Phonathon strategies with general Annual Giving strategies. Synchronizes messaging and strategy with other fundraising professionals per constituency.
Recruit and manage a group of volunteers to assist the Annual Giving effort with communications, student philanthropy, and alumni research.
Creates and initiates Development processes for the General Alumni constituency that include but are not limited to: giving strategies, donor acknowledgment, donor follow-up, data security, data integrity, funneling potential volunteers to appropriate staff members, event invitations, etc.
Recruits key volunteers from the Graduating Class. Helps them organize their giving effort including marketing strategies, volunteer management, timing, create a traditional “100 Days Party” event, stewardship, and other assignments. Educates graduating students about the importance of giving back to CGU annually.
Develops a comprehensive student philanthropy program of cultivation, solicitation, and stewardship strategy.
Create an events calendar to promote the importance of Alumni Giving to the student body. Work with student volunteers to coordinate these events on campus.
Writes, designs, and develops annual fund direct mail correspondence and related materials. Works with other members of the Advancement team to enhance volunteer cultivation, web presence, engagement efforts, etc.
Experience working with Fundraising databases, especially Abila Millennium (Sage) for the purposes of segmentation, reporting, communications, data maintenance, and general database infrastructure.
Participation in campus-wide events; related duties as assigned.
Perform other essential duties and tasks specific to the position.
B.A. or B.S. degree required with 1-2 years of direct fund-raising experience with demonstrated ability to lead others towards a common goal, or equivalent experience required, 1-2 years of experience in supervising student workers or any combination of education and experience that provides the required knowledge, skills and abilities. Should also have excellent writing, public speaking, and expository skills required; requires strong interpersonal skills and an ability to interface professionally with alumni, parents, administration, faculty, and students. Must have ability to work effectively with the donor community, with the academic community, and with colleagues in a cooperative environment. Ability to work collaboratively with volunteers and volunteer groups essential; knowledge of selective, private higher education development activities is preferred. Ability to motivate others to exceed expectations. Strong customer service background; Computing: familiarity with advanced features of Microsoft Offices suite of products, ability to learn and apply new computing software applications quickly. Knowledge of Abila Millennium, or experience with similar relational database programs is preferred; persuasive development writing skills; requires superior organizational skills, an ability to work independently with minimal direction, and an ability to work well with others. Must be detail-oriented; strong analytical skills; must be willing to work flexible hours, including weekends; able to deal with sensitive information and maintain confidentiality with regard to such issues.
ADMINISTRATIVE ASSISTANT TO DRUCKER SCHOOL DEAN
JOB POSTING #826
Starting Salary: $17.12 (Minimum)
Closing Date: Open Until Filled
Provides administrative assistance to the Drucker School Dean. Duties and responsibilities are varied and confidential in nature.Must demonstrate a high level of trust by protecting the reputation and integrity of others through strict confidentiality with respect to the work of the Dean of the Drucker School.
Exercises high degree of judgment, tact, and discretion in the performance of duties.
Works independently, sets priorities, defines tasks, solves problems, and makes recommendations using own initiative.
Supervises one or more graduate student workers working with the Dean.
Represents the Drucker School, demonstrating good public relations with the University and The Claremont Colleges Consortium contacts and with the general public.Responds independently to inquiries requiring knowledge of policies, procedures, and guidelines.
Proofreads letters, proposals, and reports from other staff and offices that are prepared for the Drucker Dean’s signature; corrects for accuracy and form.
Reads all incoming hard copy mail (internal and external) handling correspondence not requiring the personal attention of the Drucker Dean.
Creates and maintains files, books all travel arrangements, and orders all supplies for the Drucker Dean.
Maintains the appointment calendar for the Drucker Dean, ensuring that appointments and special events are scheduled appropriately, using independent judgment and resolving scheduling conflicts.
Assures that the Drucker Dean is prepared with necessary documents for every appointment.
Provides secretarial support for the Drucker faculty meetings, preparing the agenda, formatting the reports, distributing the agenda and meeting materials electronically, taking notes and writing the minutes.
Enters descriptions, enters appropriate account numbers, and reconciles monthly purchase card statements for Drucker Dean.
Maintains files for faculty searches and tracks progress of searches.
Performs other duties as assigned.
Graduation from high school plus two or more years of college or business school equal to at least two years of college, with courses in office administration and organizational procedures with 5-6 years increasingly responsible related experience, preferably in an academic institution or any combination of education, training, or experience that provides the required knowledge, skills, and ability.
Have professional demeanor and ability to communicate well – both verbally and in writing.Able to work effectively across cultural, generational, and gender lines.Excellent project management skills – ability to prioritize and multitask in a fast-paced environment.High energy and passion for higher education.Adept in personal time-management and the ability to properly support and assist the Drucker Dean. Ability to work in a collaborative, team environment.Full participation in the life of the Drucker School and Claremont Graduate University.
EXECUTIVE DIRECTOR FOR THE DRUCKER SCHOOL
JOB POSTING #825
Starting Salary: Dependent Upon Qualifications
Closing Date: Open Until Filled
Reporting directly to the Dean, the Executive Director is responsible for overall financial and business operations of the Drucker School of Management. Responsible for the development and management of the school’s budget, execution of all contracts and agreements, and administrative coordination with related activities undertaken by CGU. In areas of finance, budget, and operations, supervise program directors and operations management.Responsible for school-wide budget, finance, operations, and administration.
1. Management of day-to-day operations of the Drucker School.
2. Development and management of the annual operating budget for the Drucker School, including all contracts and agreements.
3. Oversight and integration of school marketing, recruiting, alumni and fundraising events. Participate with the Dean and/or Directors in recruiting and marketing events.
4. Oversight of reporting and accreditation requirements, such as to AACSB and ranking entities.
5. Oversight of web, multi-media, and social media channels, activities and updates.
6. Coordination of academic review, promotion, and appointment processes, working in collaboration with faculty.
7. Represent the Drucker School to CGU in areas of finance, personnel, IT, operations, and administration.
8. Administration of the Drucker School’s facilities and property including technology, infrastructure and special events.
9. Provide the Dean with regular input regarding administrative, human resource, and other operational issues and opportunities.
10. Perform other essential duties and task specific to the position.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
1. Strong finance and accounting background, including multi-level budget development and cash flow modeling and management.
2. Demonstrated operations management and administrative skills.
3. Sound knowledge of personnel and human resource management.
4. Demonstrated knowledge of marketing, media, web, social media plans and activities.
5. Demonstrated organizational skills in a multi-task environment.
6. Strong communication and interpersonal skills, both verbally and in writing, and the demonstrated ability to interface comfortably with both the academic community and experienced business executives.
7. Skilled at public speaking and presentation.
MBA or equivalent or any combination of education, training, or experience that provides the required knowledge, training, and ability. A minimum of ten years’ experience in professional management in the private or not for profit sectors. Chief operating or chief executive officer of a complex multi office/department service organization preferred.
ASST DIRECTOR OF INTERNATIONAL ADMISSIONS
JOB POSTING #823
Starting Salary: Dependent Upon Qualifications
Closing Date: Open Until Filled
Under the direction of the Director of Enrollment and Records Management, and in Partnership with EduCo Global, the Assistant Director of International Admissions has two primary responsibilities: recruiting and enrolling international students to all programs at CGU, and offering specialized student support for currently enrolled international graduate students, especially those recruited through our partnership with EduCo Global. This position advances the mission and strategic plan of the University by helping to attract and retain qualified international students through their time at CGU, and by reinforcing efforts that build awareness of our programs.
ESSENTIAL JOB FUNCTIONS:
Recruitment, Admissions, and Communications
1.Assist with recruiting and enrolling international graduate students in accordance with CGU’s strategic goals and plan to increase the number and quality of international students.
2.Interact with students from the point of inquiry through all areas of international student and scholar status.
3.Correspond with prospects daily, mainly via phone, email, in person appointments, and video calling to answer their questions and assist them in learning more about CGU.
4.Local and international travel as required by the international recruitment plan and EduCo Global partnership, including where needed, staffing recruitment tables at college campuses nationwide, and tabling at national and regional graduate school fairs.
5.Share the responsibility of responding to international admissions inquiries via phone and email. Maintain a 24-48 hour response time.
6.Have an in-depth understanding of assigned graduate programs by reading through program websites and brochures, speaking with program faculty and staff, and attending program specific events held on and off campus in order to effectively answer international prospect questions as well as recruit by program area.
7.Develop strong relationships with faculty and staff in the graduate programs to support them in recruitment and enrollment efforts. Participate in strategy and implementation of recruitment ideas based on the uniqueness of each graduate program.
8.Coordinate with the Admissions and Recruitment team at CGU and at EduCo Global to develop an international recruitment strategy to recruit, enroll, and retain international students.
9.Interact professionally with internal and external parties using strong interpersonal skills.
10.Assist with the management of application files through the admissions process by contacting applicants and/or applicable external parties, issuing I-20s and other documents related to international student enrollment, and advising students on matters related to obtaining a student visa.
11.Assist in implementing and evaluating marketing strategies for recruitment and admissions activities. Work with programs to design strategies to reach enrollment goals by analyzing the effectiveness of past strategies, taking into account current enrollment trends, and suggesting new tactics to employ.
12.Use a CRM to create and send regular recruitment emails for University programs and international prospects as part of our year-long recruitment strategy. Create and maintain communications as necessary, according to the needs and strategy of different programs or audiences.
13.Coordinate with University admissions and recruitment team for effective follow up with prospective students who attended graduate fairs or on-campus events to determine interest in applying to CGU. Track correspondence with students via applicable CRMs.
14.Manage additional recruitment projects, as assigned, which further our departmental and institutional strategic plan.
15.Assist the Dean of Students with management of the Student Health Insurance Plan for international students.
Key EduCo Global Partnership Responsibilities
1. Promote Claremont Graduate University to the EduCo Sales Network.
a)Create and send a newsletter every two weeks.
b)Organize and deliver trainings with overseas sales teams monthly.
c)Deliver testimonials and student success stories to the EduCo Sales Network weekly.
2.Coordinate communication between Claremont Graduate University and EduCo.
a)Respond to queries from the EduCo network within 24 hours.
b)Participate in meetings with the Claremont Graduate University team and relay any pertinent information to the EduCo team as needed.
c)Update and keep information current in the EduCo/CGU shared drive.
d)Participate in semi-weekly meetings with EduCo, VP North America.
e)Contributing member to the Claremont Graduate University international admissions and recruitment team and participate in on-campus admissions events as needed.
3.Move prospective student applications through the admissions process to ensure enrollment in CGU programs.
a)Run reports and initiate follow-up actions to ensure students progress through the admissions process.
b)Contact the EduCo Sales network to determine why students may not be progressing and develop and implement a plan to move students to the next stage of the admission process.
c)Identify students who have abandoned their application and take the necessary actions to remove the student from the admissions pipeline.
d)Serve as a Designated School Official (DSO) in the Student and Exchange Visitor Information System (SEVIS) to process I-20s for international students, and to maintain student records throughout their time associated with CGU.
4.Coordinate communication between EduCo and CGU’s International Fellows Program (IFP) administrators.
a)Review applicants for admission criteria related to the IFP intake options.
b)Communication with IFP administrators for tracking progress through the IFP.
c)Coordinate enrollment in academic program upon successful completion in IFP.
5.Document process and recommend improvements.
a)Review information and process flow charts to ensure they are accurate and update them as necessary.
b)Communicate any changes to the EduCo Sales Network immediately.
International Student Advising
1.Serve as Designated School Official (DSO), maintaining the Student and Exchange Visitor Information System (SEVIS) and all related certification requirements. Under the guidelines provided by the Department of Homeland Security (DHS), organize SEVIS data and issue immigration documents and grant immigration benefits to students in F-1 visa status.
2.Advise international graduate students and their dependents on maintaining lawful immigration status once in the U.S. through continuous education on regulations, policies, and procedures. Such issues may pertain to work permits, reinstatements, reduced course load authorizations, change of status, medical leave, Curricular Practical Training or Optional Practical Training and any other issue related to lawful status in the U.S.
3.Ensure institutional compliance with federal regulations by performing timely and accurate registration and reporting of all F-1 students through SEVIS.
4.Participate in training and maintain a relationship with professional organizations to keep abreast of changes in federal rules and regulations for international students.
Educational Program Development
1.Coordinate and plan programs that support the unique needs of international students, including the ongoing international student orientation programs.
2.Work collaboratively with the Student Success Center, Student Services offices, Academic Affairs offices, various Claremont University Consortium offices, and EduCo Global to support the needs of matriculated international students and propose campus-wide strategies for continued growth in enrollment and retention of international students to CGU.
3.Develop summer and auxiliary education and social programs that will enable and enhance the recruitment of international students.
Additional Duties and Responsibilities:
1.Participate in regular admissions and recruitment meetings for project planning and direction setting.
2.Participate in regular meetings with staff in the CGU Admission Office, Dean of Students and Office of Campus Life, EduCo Global, and Academic Affairs in relation to recruitment and support of international students.
3.Ongoing contact with program representatives to coordinate communications to prospective students and applicants.
4.Plan and schedule recruitment travel.
5.Engage with prospective students using non-traditional methods of communication, such as chat, instant messaging/texting, and video calls.
6.Able to work some nights, weekends, or early mornings for events and to communicate with students in different time zones.
7.Research federal regulations as it pertains to international student issues that arise.
8.Perform related duties as assigned.
Key Performance Indicators
1.Conversion rate from application to arrival.
2.Conversion rate from International Fellows Program to Claremont Graduate University.
3.Response time to queries from the EduCo Sales Network.
5.Accurately maintains information in the CGU/ EduCo shared drive.
Required Knowledge, Skills and Abilities: Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
·Outreach activity planning and coordination.
·Professionalism with written and oral correspondence.
·Email and other internet usage.
·Microsoft Office, including Word and Excel.Access a plus.
·Student Information Systems and Customer Relationship Management, such as PeopleSoft, Hobsons, and SEVIS.
·Interpersonal skills using tact, patience, and courtesy.
·Superior customer service skills.
·Excellent interpersonal, verbal, and written communication skills, including group presentation skills.
·Collaborative attitude and ability to create and sustain effective working relationships with faculty and staff across a variety of academic disciplines and within a multicultural environment.
·Enjoys working in a team.
·Awareness and sensitivity to the cultural contexts of international students as it relates to offering guidance to non-native English speakers and those unfamiliar with US culture and education systems.
·Organization and time management ability, with strict attention to detail.
·Ability to maintain a high level of accuracy and confidentiality concerning student records and concerns.
·Ability to handle multiple projects and tasks simultaneously, while managing the priorities and needs of various departments.
·Independent execution of tasks, while collaborating with rest of the admission team on strategy.
·Experience researching and interpreting complex rules and regulations.
·Work under pressure of enrollment goals and deadlines.
·Ability to establish rapport quickly and easily with diverse groups.
·Database and spreadsheet familiarity.
Bachelor’s degree, or any combination of education and experience that provides the required knowledge, skills, and abilities. A minimum of 2-3 years’ experience as an Admissions Counselor or Recruiter within a college or University setting or any combination of experience in similar recruitment settings. Master’s degree preferred.
ASSISTANT DIRECTOR, Transdisciplinary Studies Program
JOB POSTING #805
Starting Salary: Dependent Upon Qualifications
Closing Date: Open Until Filled
Under direction of the Co-Directors of the Transdisciplinary Program and in conjunction with other Directors, Deans, and faculty, provide overall organizational leadership for transdisciplinary programs, activities, and events on and off campus. Develop plans for successful external funding endeavors. Provide academic and administrative support for transdisciplinary degree programs—in particular, dual degrees and interfield degrees. Provide day-to-day oversight of program operations and work closely with the Co-Directors to ensure that transdisciplinary programs are regarded as the signature program connecting the research, teaching, and practice at CGU. Provide leadership to transdisciplinary programmatic efforts that further the teaching, community engagement, and research mission of the University.
1.Work closely with the faculty of CGU to develop and deliver a tailored academic experience:
oEnsure that learning objectives/outcomes, pedagogy, curriculum plans and learning methodology meet the needs of a transdisciplinary education.
oDesign, interpret, translate and communicate evaluation findings to the curriculum team to strengthen future activities.
oDesign and deliver workshops and training to deliver the courses, research programs, and activities supported by the Transdisciplinary Studies program.
oAdminister the courses, award programs, annual conference, and other T-program activities and events.
2.Develop and implement a marketing and recruitment plan.
3.Plan program logistics and direct their implementation on campus, off campus, and online.
1.Develop and implement a strategic communications plan:
oCreate a key message platform and dissemination calendar.
oWrite, edit, and manage press, trade association, and direct communications.
oWrite, edit, and manage web and social media materials.
oPrepare fundraising and partnership solicitation materials.
1.Work closely with Co-directors to develop and monitor performance metrics.
2.Develop and maintain a program budget.
3.Hire, train, and supervise student assistants.
4.Assist the Co-Directors and university development office in fundraising.Identify and secure philanthropic support and resources. Write grant applications and reports.
5.Perform other essential duties and tasks specific to the position.
The Transdisciplinary Studies Program is entering its tenth year and is currently undergoing re-imagination. Candidate must have solid experience in graduate education, be self-initiated, creative, and a strong collaborator.
1.Strong and effective team leader and performer.High level of initiative and responsibility without direct supervision.Leads formally and informally.Mentors and imparts expertise to others.
2.Critical thinking with a keen interest in how transdisciplinary thinking and work can transform graduate education at CGU.
3.Effective writing and oral communication skills to address a wide range of constituents.Represents the Transdisciplinary Studies program in a variety of public settings. Possesses prudent judgment and ability to maintain confidentiality and discretion.
4.Embraces problem solving and stays focused on major goals and priorities.
5.Effective knowledge of technologies, especially as they apply to learning objectives. Advanced user of MS Word, MS Excel and MS Outlook, Adobe Acrobat Pro, and on-line learning platforms. Ideally versant with PeopleSoft.
6.Represent the Transdisciplinary Studies program at local, national and international conferences.
7.Understand and contribute to innovative teaching and learning methodologies using advanced technologies.
8.Connect with colleagues throughout CGU to combine efforts over mutually beneficial goals.
9.Mentor and advise students in the T-courses and program to assist them with their professional development needs.
A Master of Arts or Science Degree with four + years’ experience with increased responsibilities in an administrative role or any combination of education and experience that provides the required knowledge, skills, and abilities.Ph.D. preferred.During periods of intensive program activities, hours can increase including weekends.
JOB POSTING #776
Starting Salary: $18.80 (Minimum)
Closing Date: Open Until Filled
Position involves processing applications for review of human subjects’ protection in compliance with university policies and federal IRB regulations, under the supervision of Director and Assistant Director of Research and Sponsored Programs.Responsibilities include the preparation of review points, interaction and correspondence with IRB members and applicants, and independent judgment regarding classification of applications.
Responds to investigator requests for pre-review of protocols and advises investigators regarding issues before protocol submission.
Screens new and continuing research protocols submitted to IRB for review, and assigns appropriate provisional category of review.
Determines protocols requiring full board attention and recommends whether protocols require review under expedited procedures.
Reviews protocols for compliance with ethical and regulatory standards, developing critiques and recommendations.
Corresponds with applicants and participates in IRB administrative record-keeping and process improvement.
Stays current with applicable regulatory requirements.
Advises IRB Chair, members, and other staff.
Infrequent coverage for administrative and grants reception during personnel leave periods in small office.
A Bachelor’s Degree is required, Master’s preferred. Basic certification of training in human subject’s protection (CITI or equivalent) is required or any combination of education, training or experience that provides required knowledge, training and ability. Evidence of advanced training such as CIM or CIP certification is preferred and will be required of incumbent in due course.Six + years ofrelated experience with at least 2 years of protocol reviewing experience applying DHHS human subject protection regulations and guidelines in a university or equivalent research environment.Candidates should have a working knowledge of federal human subjects protection regulations and standard university-based IRB practices in the review of human subjects research, principally in the behavioral sciences.Familiarity with research terminology, excellent computer skills, strong analytical and interpersonal skills.Familiarity with administrative procedures and ability to develop and participate in process improvement.
EMPLOYMENT IS CONTINGENT UPON NEW EMPLOYEE PROVIDING DOCUMENTS VERIFYINGU.S. CITIZENSHIP OR, FOR ALIENS, DOCUMENTS VERIFYING LEGAL PERMISSION TO WORK IN THE UNITED STATES. APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN ISENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with therequirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, thephysically handicapped, Vietnam-era veterans and women. Inquiries may be directed to the Human Resources Department, 150 East Tenth Street, Claremont, California 91711, (909) 607-7816.